Private & Public Spaces

Every Space is private or public. You choose when you create it, and you can change it later.

• Private Space: only the people in the Space can see it. Nobody else in your workspace can find it until someone in the Space adds them.
• Public Space: anyone in your workspace can find it in Browse Spaces and join it. It isn't added to their sidebar until they join.

Everyone in a Space can see and edit all of its collections. Anyone in a Space can add other people from your workspace to it: see How to invite a member to your Space in Toby. To make a new Space, see How to create a Space in Toby.

Your Personal Space is always only yours.

Collections don't have a privacy setting of their own: who can see a collection depends on its Space. To share one collection with anyone, use a share link. See Sharing Collections.

Choosing access for a new Space

When you create a Space, under Access Settings, pick Private Space or Public Space.

Joining a public Space

In the left sidebar, click the ··· next to Spaces, then Browse Spaces. Click Join next to the Space you want.

Changing a Space's access

Open the Space and click Private or Public in its header. Or open the Space's ··· menu and click Space Access.

Pick Private Space or Public Space, then click Save changes. Nobody is removed from the Space when you change it.

Private Spaces are a paid feature. On the free Starter plan you can't make a Space private: Toby offers to upgrade your workspace instead. You can always switch a private Space to Public Space.